Hamro Club Inc

Privacy Policy

Last updated: May 20, 2026

Hamro Club Inc respects your privacy. This policy explains what personal information we collect, why we collect it, and how we use it across all website forms.

1. Information We Collect

Contact form: first name, last name, email address, and message.

Membership form: first name, last name, email, phone, birth year, gender, street address, suburb, state, postcode, selected membership type, payment reference, notes, contact consent, and legal consent.

Family membership additional fields: partner first name, partner last name, partner email, partner phone, partner birth year, partner gender, and partner address fields when separate address is provided.

Membership renewal form: membership member details above, plus financial year, renewal-specific notes, and partner details for family renewals.

Player profile submission form: membership number or registered email used to identify your membership, member name resolved from club records, player photo, player story or bio, jersey number, playing position, height, preferred foot, consent records, and verification details. Where needed to create or verify a player profile, we may also use membership profile details already held by the club, such as birth year for age display.

Sponsor enquiry form: business/sponsor name, website, desired package, contact name, contact phone, contact email, address, suburb, state, postcode, source, notes, and legal consent.

Verification and technical data: reCAPTCHA token, email verification session/code data, timestamps, and request logs needed for security and service operation.

2. Why We Collect It

  • To respond to enquiries submitted through contact and sponsorship forms.
  • To assess and process membership and renewal applications.
  • To verify, review, create, and publish approved player profiles on the website.
  • To verify submissions, including anti-spam and email-confirmation checks.
  • To manage club operations, communications, and required record-keeping.
  • To protect the website and users from abuse, fraud, and unauthorized activity.

3. How We Use Your Information

  • We use submitted information internally to review and respond to your request.
  • We may contact you by email or phone regarding your form submission.
  • We use verification data to confirm legitimate submissions and reduce spam.
  • If a player profile is approved, we may display selected player information publicly on the website, including player name, photo, story, jersey number, position, height, preferred foot, and age or age label.
  • Player profile submissions may be held as unpublished records until an administrator reviews them.
  • We retain operational records where reasonably required for administration and compliance.
  • We do not sell personal information to third parties.

4. Sharing and Disclosure

We share personal information only when reasonably necessary to operate our services, comply with legal obligations, or protect rights and safety. This can include trusted providers that support hosting, email delivery, image/file storage, and website security. Approved player profile information is intentionally published on the website for public viewing.

5. Data Retention and Security

We retain personal information only for as long as needed for enquiry handling, membership administration, player profile administration, legal compliance, and record-keeping.

Player photos and profile details may remain on the website while the profile is approved and published. Unpublished player submissions and uploaded images may be retained for review, audit, moderation, and support purposes.

We apply reasonable technical and organizational safeguards, but no online system can guarantee complete security.

6. Your Rights

You may request access, correction, or deletion of personal information we hold about you, subject to legal and operational requirements. You may also ask us to update, unpublish, or remove a player profile or player photo from the website. To make a request, contact us at info@hamroclub.org.

7. Contact Us

If you have questions about this Privacy Policy, contact Hamro Club Inc via the website contact form or email us at info@hamroclub.org.